We’re hiring at our location in Luxembourg

Executive Assistant (Part-time)

About Majorel

At Majorel we design, deliver and differentiate customer experience on behalf of some of the world’s most respected brands. We create amazing customer experiences that people value and we are proud of. By combining talent, data and technology we deliver real impact for our partners.

We serve customers across the world through our 85,000+ employees based in 45 countries in Europe, the Middle East, Africa, Americas and Asia in 60 languages. We support customers at any time, through every device and in the manner they expect of their brands. We speak their language wherever they are and whatever their culture.

Majorel employees are differentiated by a particular kind of drive – we are always driven to go further to do the best we can every single day. We are relentless, resourceful, resilient, agile, energetic and focused and if you are too, we’ll provide you with an environment that will let you thrive.

Job summary

This position requires the ability to anticipate needs, critical thinking, flexibility and manage competing priorities, and offer solutions with a high level of professionalism and confidentiality.

Main responsibilities

Scheduling

Manage the CEO calendar and schedule meetings with clients, internal departments, external stakeholders, other agencies and Departments
Work closely with the CEO and (Senior) Executive Assistant in Germany
Organize, coordinate and ensure the Executive Team meetings (Leadership Team, TOP 100+)
Able to handle highly sensitive business communications, data and other information with confidentiality
Make travel and accommodation arrangement for the CEO

Supervisory Board Meetings

Coordinate logistics of executive team programs including Supervisory Board meetings
Take minutes in relevant meetings of the CEO
Serve as a liaison to Board of Directors
Organize meetings and events for convenings, retreats, various board meetings, and other logistics

Travel Planning

Arrange and book travel, transportation and accommodation arrangement for the CEO
Application for visas, clarification of necessary vaccinations
Prepare expense reports
Complete expense reports and manage correspondence with vendors

General

General administrative tasks, incl. review/release of invoices, control cost center reports, etc.

Competencies & professional background

Diploma in International Administration and Management or an equivalent degree
Proven experience as an executive assistant
Minimum 3 years of experience in a similar role
Experience in a corporate environment working for C-Levels
Excellent knowledge of MS Office (Word, PowerPoint, Excel, Outlook)
Being a team player with “hands-on” mentality
Must be able to meet deadlines in a fast-paced quickly changing organization
Being able to organize daily tasks
Discretion and confidentiality are our priority
Ability to work independent and to prioritize tasks
Excellent organizational and coordination skills
Professional level verbal and written communications skills
Strong communication skills (verbal and written) in English language, another language preferred
Flexibility and willing to undertake varied responsibilities
Must be available for occasional after business hour support

Does the profile match your CV and are you interested? Please press the apply button below!

At Majorel, diversity is a part of our DNA. We are committed to providing equal employment opportunities and creating an inclusive environment for all candidates and employees. All qualified applicants will receive consideration for employment without regard to sex, race, color, creed, religion, national origin, age, disability status, marital status, pregnancy, sexual orientation, gender identity or expression.

Apply now

A big team is looking forward to you. Apply here!

Majorel Corporate | Human Resources | Corporate Recruitment Team Majorel

You are looking for another location or want to learn more about Majorel?
Visit us on jobs.majorel.com.